Project Management Planning Part 2:

Project Management Planning Part 2:

Re -Scheduling:

-          Depends if the task defined has dependencies in-between them. The sub task which are dependent on a main task to be completed can be combined as one after completion of main task.

-          The Objective is to find the dependencies in order to reduce the time and not to add any new task.

-          Adding new task at this point may collapse the overall objective as the new risk factors may also needs to be considered.

-          Once the schedule has been fixed after considering the dependencies and the timeline is reducing as well. Further change in schedule for faster competition of project may lead to CRASH SCHEDULING

o   Crash Scheduling: - Has its own set of new risk. First thing as a project manager you need to say ‘NO’ as you are answerable part for the successful completion of a project. And each sub task dependent to a main task completion order may put in risk situation for the new requirement coming in.

§  But when You have you have no Alternatives the you can choose work over budget like including more resources to support fast track competition or by reducing the amount of time they spend on each task. But usually this will lead to question the quality.

-          Since Project Manager is Accountable for any decision taken during the project the fast track schedules should be properly decided considering the primary objective plans of starting the project.

Overall the project Management phase of scheduling defines us the three things of scoping, scheduling and costing. The Scoping Defines the requirements and activities. The scheduling is based on the work break down structure and the costing depends on the objectives, resources and timeline.

Let us take one example of IT Project.

-           Is about migrating the existing employees in the company to a new set of rules defined in the organization.The software’s and platform are the same.The rules have to affect the payroll and employee details in grading. According to the scenario a manager cannot in grade defined in legacy system. New set of grads and salary to it has been defined.Bonus are eligible for only employees of experience greater than 5 years as per new rule. The Organization has decided to upgrade the version of the tool with new changes and applying these rules. The time period allocated is 90 days and budget is fixed.On successful completion of this rollout all the other companies in the group will adopt the same hierarchy and rules.

Project Management Phase 1:

-          From the above points we can draft an initiation phase information

o   Project is for organization

o   Outcome is to apply new set of rules and additional grading system.

o   Duration is 90 days and cost is fixed.

o   Objects may depend on software, resources and system.

o   Risk analysis- since this deals with employees (Human Resource) -the existing reports or other modules in the operation of the organization are related and may affect. For Example, the approval management defined earlier in workflows or reports or automated mail can affect.As this is a upgrade as well will the new system provide support for older structure?

Project Management Phase 2:

-          Scoping: -

o   Data analysis of existing system

o   version of previous and new one differences should be taken in account

o   Count of objects existing

o   Areas need to be changed should be Identified-Deliverable’s

o   Change and dependencies should be drafted

o   Count of objects and a rough data analysis to be taken as sample outcome

-          Scheduling: -

o   What are the main task, sub task?

o   Who is going to do?

o   When to complete the sub task and main task?

o   What should be the milestones set for each sub task to reach the main task?

o   What is the time set for each task?

o   Work breakdown structure

§  Employees: Data collection

§  Software version and uprade to be performed

§  Data analysis for all employee’s record

§  New package design to include the new rules and the new grade.

§  Add subsequent payroll element like bonus condition.

§  Check the dependent reports/related data analysis

o   Reschedule if the dependencies are more and can be reducing in time using same set of resources.

-          Costing: - May change if any scope enters after analysis of dependencies.

Gantt chart may be helpful in each state to reference and set the mile stones properly and periodically.

Can have a subsidiary management plans which helps in though out the planning phase of project and also guides through the procurement plan, quality plan management documents.

Can Also have a milestone log to for completion for major deliverables.

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