Project Management Phase 2-Planning

PROJECT MANAGEMENT STAGE 2: Planning

Here we can break down this into

1.       scoping,

2.       scheduling and

3.       costing.

1.       Scoping:

-          Ideally we need to find out that we have understood the objective of the project?

-          The deliverable considered are in the scope of project or out of the scope?

-          If the deliverable is in out of scope of the project-will it delay the closure of projects and will effect on cost of the project?

-          We need to omit the things which are out of scope of project and need to firmly built a breakdown structure of scope/task to carry out the actual deliverable's.

-          A serious consideration of planning and number of resources needed to be complete this deliverable should be taken in account as this plan going to guide us thorough out the project.

-          We can call it a WBS(Work Break Down Structure) to define our task.

Like this we need to split our task into more smaller task and should have a calculated result which gives the actual deliverables on time as desired.

1.       Scheduling:

Here we need to consider key elements like

-          Identifying the activities

-          Sequencing the activities

-          Estimating the activity resource required

-          Estimating the activity duration to complete and develop a schedule.

The project manager has to carefully identify the task and the relative resource allocated with the deliverable and its time so that he can make the same output to be the one full deliverable for each task to be completed.

After scheduling the resource, work and cost need to be discussed with the stakeholders as well.

In this stage you can remove task which does not fit into work breakdown structure. You can also verify whether there are dependencies of any of the task which needs to be done together, before etc.. and re design if required.

After rearranging as per the priority of the deliverable to complete the full task draft a schedule plan and constant monitoring of the plan should be done to check the task or in inline as defined.

You can also have a plan list to verify your requirements like below:

3.Costing:

               Costing should be done for the amount which was already approved for the project. The cost to be spent on resource/equipment’s/materials should be taken in consideration.

               If any sort of new scope enters first we need to check whether we can achieve it within the allocated resource/cost estimated. 

            

              If the new added scope cannot be accommodated the we have two choices

1.       Seek Additional Budget

2.       De-scoping (trade -off) reducing our scope of project to add the new one. Mostly this will not be preferred as it will affect the quality of the project.