Project Management Execution Phase

The execution phase of project to check whether the plans are made to met the desired deliverable's.

The findings of internal and external stake holders who are related to the project or in other words who are answerable or questionable part of project are considered to be stake holders. For example internal stake holders is project team, organization etc. External stake holders are client, contractors, customers etc.

Constant communication with them plays a very important in these stages. Effective communication will make sure the facts that the project is falling inline?When it is a large project in an organization the internal stake holders should be assigned with roles, responsibilities and their accountabilities.

Mostly projects fail happens due to  ineffective communications. So the effective communication will be helpful for both the managing the project and the stake holder even though it is a time consuming thing. But can expect for beneficial results.

Before starting the execution phase it is highly recommended to have a initial meetings with all stake holders to discuss about the expectations and concerns.

This will be things to go in track if u take a further step of associating all into a common link and allow access to view the status of the project.

Key Project Team Roles:

Acquiring required skill set plays a important role as in later stages of role confusion may cause a pause in project development.A team Organization chart can be drafted to have a clear view of skill acquired or roles and responsibilities, their reporting to whom and may assign specific task to them.

The team Charter document can be made to outline and also to define the purpose, goals and outcomes including the rules and policies to be fallowed. The overall motive is to have effective performance of team.

Good communications plans help in further clarify objectives, roles and responsibilities. To have a common repository to access the status, achievements, concerns of projects can be made. Commonly we use emails or weekly status meetings.

We can use the below listed technologies/Sites for having a centralized repository to have updates and access to project related documents.

Drop box,

Icloud,

One drive,

Google drive or

Basecamp

 Here the achievements made can also be update to reach all the stakeholders who all are involved as well. And also the related task can a scheduled together easily by identifying each milestones.

The access and approving authority for any documents can be defined. Publishing a project schedule and updating it regularly is a effective way of communication.

Effective communication is about delivering information, giving clear instructions, listening to responses, and providing constructive feedback.

A stakeholder analysis matrix identifies and then categorizes all project stakeholders according to their level of influence and level of interest in the project. Which manage stakeholder expectations throughout the project.

Overall the leadership role and effective situational leadership management and communication in holding trust and making team members to be a part of all informative steps make a successful Project.